Labor Compliance Management
Labor Law Postings can change at any time of the year. But how do you know when to replace your labor law poster? Platinum HCM’s Labor Compliance Management Program keeps you Up To Date with our Guaranteed Year-Round Posting Compliance built right in to your payroll package.
When a mandatory change occurs in State or Federal Labor Law posting requirements, we will automatically ship you an updated All-In-One State & Federal Labor Law Replacement Poster.
The number of mandatory posting changes has increased dramatically making a Labor Compliance Management Service more valuable than the actual poster.
Your company NEEDS a compliance solution, NOT just a Labor Law Poster. Here are some reason’s your company needs a Labor Compliance Management Program:
Do you have any employees on payroll?
If the answer is “no” then you do not need to post labor posters!
If you answered “yes”, are any of your employees on payroll not your spouse?
If you have any employees on payroll who are not your spouse, you are required by law to post the most updated version of the labor posters. The only exception to the employees on payroll stipulation is if you’re married to said employee. All other relatives still require access to compliance posters.
5 Facts You Didn’t Know About Displaying Labor Law Posters
1. Labor law postings must be a specific size.
Labor law postings have specific sizes to be visible for your employees. However, the size depends on the posting. For example, the Occupational Safety and Health Association (OSHA) Job Safety and Health posting must be 8.5 by 14 inches to be compliant.
2. The font on each posting needs to be a specific size.
Most postings have font requirements because they need to be easily readable. Using the same example, the Occupational Safety and Health Association (OSHA) Job Safety and Health posting must feature a minimum 10-point font.
3. Labor law posters must be displayed in a conspicuous area.
Although they might not create the most beautiful office ambiance, labor law posters must be displayed in a conspicuous area. A conspicuous area means any common area where your employees frequent daily, such as a break room or kitchen.
4. Certain labor law posters must also be displayed for job applicants.
The Equal Employment Opportunity (EEO) is the Law, Family and Medical Leave Act (FMLA) and Employee Polygraph Protection Act (EPPA) notices must be displayed for all job applicants and employees.
For online job applicants, the U.S. Department of Labor recommends employers place a notice on their job websites stating: “Applicants have rights under Federal Employment Laws” along with three links to the Family and Medical Leave Act (FMLA), Equal Employment Opportunity (EEO) is the Law and Employee Polygraph Protection Act (EPPA) postings.
5. A protective barrier on labor law posters (such as lamination) is not required but recommended.
Some posters are required to remain intact or unaltered. For example, the Occupational Safety and Health Association states that “each employer is required to take steps to ensure that such notices are not altered, defaced, or covered by other material.”
At Platinum HCM, we laminate our labor law posters to make them presentable and durable for the entirety of their compliance dates. This helps protect the posters in high-traffic areas, such as break rooms and kitchens.
STATE & FEDERAL COMPLIANCE MADE EASY
Our Labor Law Posters include postings provided by both State and Federal Government agencies. To assist in identifying particular postings, our Labor Law Posters are equipped with a legend. The poster legend identifies which postings have been issued by State or Federal agencies and can also include information on industry specific notices, or those notices required by employers operating a business with a particular number of employees.
Fines for non-compliance can range anywhere from $100 to as much as $17,000. Our federal and state agencies aren’t going to call you to let you know that they’re on the way to conduct a compliance inspection, they’re simply going to show up. Don’t be caught unaware, Platinum HCM has your back!
For a FREE Consultation and information about our Labor Compliance Management Program, please complete the information below or call us at (888) 474-7917.